1. Questions, queries, requests
The investigator is NOT to be contacted FOR ANY REASON. Any questions, queries or requests must be sent to the District, including requests for clarification.
 
2. Discipline hearing panel members
The names of the discipline hearing panel members will not be disclosed prior to the hearing.  

The reason for not disclosing the composition (members) of the panel is to keep the panel free of any prejudice with respect to the discipline cases that will be heard at the discipline hearing.
 
3. Information provided to accused
As per OSA policy, the accused is entitled to a copy of the complaint / report of misconduct that was submitted against them. No other document will be provided by the SRSA prior to the hearing. See below.
 
   
Policy 8.0 - DISCIPLINE BY HEARING (D.B.H.) SYSTEM

8.1

Notification of Hearing

8.1.1

For organizations without regularly scheduled hearings, all those required to attend a hearing shall be given fifteen days notice.  Such notice shall also be forwarded to the club when the offence involves a registered player, team official or club administrator . This notice must state the exact nature of the charges, together with the misconduct type and reference number, as outlined in Policy 9.0, together with the “Rights of the Accused”  to request a postponement, to bring an adviser, observers and/or witnesses. The Notice of Hearing will also include a copy of each 'Report of Misconduct' received by the Governing Organization in relation to the Discipline Charge being brought against the accused.

4. Respect in communications
It is expected that anyone contacting the SRSA for additional information, comments, complaints related to a hearing will conduct themselves appropriately and treat all SRSA board members, or other, with respect. There will be no attempt to influence, intimidate, threaten, or other.
 
 
5. Attendance
As per OSA policies, the Complainants MUST be in attendance at the hearing as they have to be present to give testimony about their report.


Policy 4.0 - REPORTING MISCONDUCT

4.1

A registrant and/or registered organization is accused of an offence and is subject to discipline when:

a)

a game official reports an offence;   or

b)

a registered individual or organization complains, or a complaint is received from a third party, in writing, to a Governing Organization that an offence has been committed which, after investigation, warrants further action by a  Discipline Hearing Panel.  Action shall only be taken if the complainant willingly agrees to be identified and agrees to act as a witness.

   
6. Witnesses
As the policy states there is no limit on the number of witnesses allowed.  However, once a pattern is seen in the testimony of the witnesses, minimum is usually 3, then the Chair would usually ask the Accused if  any of the other witnesses are going to offer any NEW / UNHEARD / RELEVANT testimony or evidence towards the case.

Both parties are responsible for contacting their witnesses and informing them of the date, time and location of a hearing.

A list of witnesses does not need to be provided ahead of the hearing.

For additional information on witnesses, please read the report below.


Policy 8.0
- DISCIPLINE BY HEARING (D.B.H.) SYSTEM

8.6.5

Witnesses

8.6.5.1

Each party required to attend a Discipline Hearing is entitled to bring witnesses. Witnesses must appear in person. Written reports by witnesses are not acceptable.

8.6.5.2

There is no limit to the number of witnesses allowed, but they must add new testimony and the Discipline Hearing Panel can restrict the testimony of witnesses if the testimony given becomes repetitious.

7. Recording of hearing
You can request to record the hearing so long as everyone has been made aware that the hearing is being recorded. Only audio recording is permitted – no video recording allowed.
 
 
8. Discipline hearing topic
The discipline hearing is only there to deal with the SPECIFIC charge that has been laid against the accused.  
 
 
9. Pleading guilty (clarification for policy 8.4)
If a person pleads guilty at the hearing, the panel is not bound to enforce the maximum penalty.  The panel can choose any amount of time within the range of penalty.

The maximum applies to the accused when they plead guilty and DO NOT attend the hearing.  By doing so, they are given the maximum allowed under the policy and not entitled to appeal the hearing.


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